Camp Discovery
Gainesboro, TN
25-27 September 2026
Readers,
In the following recounting, I am going to outline my experience as a member of staff for the Meridian Grand Tournament event. In this instance, I was the marshal-in-charge. This event is a kingdom level tournament here in Meridies for SCA armored combat participants. The event hosts 6 tournaments held on a single day. You can expect anywhere from 50 to over 200 fighters in attendance. There were approximately 75 fighters that participated this year. This retelling is going to focus solely on my experience in this capacity.
In the fall of 2025, after my elevation to the Order of the Pelican I was approached by the event steward for the 2026 Meridian Grand Tournament (MGT), Sir Erik Martel. His Excellency asked if I would consider being the marshal-in-charge (MiC) for the 2026 event. I asked him if he could wait a bit while before I gave my answer and he consented.
I have been event steward for several events over the years and I have been marshal-in-charge for several events as well. But, I had some hesitancy in regards to MGT as it is a much larger spectacle than what I had done in the past. Such a decision, I felt, should not be blindly made.
The marshal-in-charge for MGT (or any SCA event) is responsible for combat activity that occurs. All the reporting and operational tasks for the associated combat disciple are the responsibility of the MiC.
I discussed with my wife, Ellen. I was given her support if I wanted to do it.
I sought counsel from previous marshals for the event. I asked about the pros and cons. I asked about the lessons learned from their experience.
I read the MGT guide. Yes, the event has a guide in how to run it. There is a section for the marshal-in-charge and how to conduct the 6 tournaments held there.
Thus informed and not learning anything that gave me pause, I contacted Sir Erik and told him that I accepted and would assume the role of marshal-in-charge for MGT 2026.
Time passed. I was announced and elevated to the Order of Chivalry. Sir Erik would occasionally reach out with reminders and ask for status updates.
It was over this summer, that I started to realize something that I had not thought much of from Sir Erik's messaging. Where are the list fixtures at? I use the term 'list fixtures' to refer to the posts and rails used as barriers for the eric. This term also covers the list trees and champions tree used for the tournaments.
After checking around, I discovered that the list fixtures were in the possession of Sir Conal MacDale in north Alabama and would need to be transported to eastern middle Tennessee where Camp Discovery is. While it is not a lot of material in general, the sum of all the parts is more that any vehicle I have would be able to handle easily. This gave me my first bit of uncertainty. Luckily for me, Sir Conal offered to deliver the list fixtures and I rested a little easier while mentally preparing myself to be the emergency backup should he not be able to make it. I wasn’t honestly sure how I would be able to be the backup, but I would figure something out if I had to.
As the event got closer, Sir Conal found out he would not be able to attend. This put me into now having figure out how I was going to get the list fixtures moved up here. Lucky for me, Sir Conal was able to talk to some people in his region and Duke Barthelemy of Illyria stepped in to fill the vacancy and granting me the peace of mind that I would not have to solution the delivery problem on my own.
Two months out, I turned my attention to the practical aspect of what the responsibilities were for the MiC at this event. I consulted the MGT guide again and contacted people who have done the job previously and those with close attachment to the event.
What I gleaned from my preparations was that the MiC for the event has a primary job of time management. The one goal of the event is to complete all 6 tournaments in one day. This goal does is not superseded by attendance. So, regardless of how many participants you have present. You have one day to accomplish the deed.
The time management responsibility is on top of the routine work of an event MiC. By routine work, I mean kit inspections, field marshalling, authorizations etc.
It is a lot. Through talking to several recent MiC for the event and Graf Ulrich, a founder of the event, I learned that there are built in 'flex' periods that can be used to gain time should something run longer that it planned. I also learned that if you can get ahead of schedule, you should do it. Especially if it doesn't cause detrimental harm of the overall body of work.
For the marshal related specific tasks, I sought out some people to be my second's on the field and made announcements for volunteers to marshal on the day of. I was fortunate to have several agree ahead of time to help fill the ranks, but knowing that until the day of, you really don't know for certain who you are going to have available to help. Another factor here is that of the 5 seed tournaments, each order will provide 'X' number of marshals to support their sponsored activity. That 'X' is an unknown value. There is no answer to 'How many marshals will I have?'. I can say what we need for the most part.
The Armatura, a 3v3 timed bear pit tournament needs around 4 personnel per eric to run effectively. This includes the scorekeepers, field marshals and the fighter managers that keeps things flowing.
The Chalice, Single Sword, and Great Weapon tournaments need 1 to 2 personnel per eric in use. These three tournaments are single elimination and are run as a normal bracket. The chalice and single sword will almost always use all 4 erics when they start. So, 4 marshals minimum are needed, 8 is ideal. The Great Weapon is at the end of the day and usually has a lighter participation. But, it is best to have at least 2 marshals per eric for it if you have the people for it.
The William Marshal tournament is best with 6 to 8 marshals. These marshals will post on the perimeter and center of the eric to help keep fighters in the eric and off the barriers.
All of this being said, I set myself to the concept of checking with the orders at the start of their responsible tournament to see what support was being provided by them and where I need to fill in vacancies to keep things running safely.
The Champions tournament is a 16 seat single-elimination activity run one fight at a time and really only needs 2 marshals to be sufficiently staffed.
Having the above figured out, I set to reviewing the armored-combat rules for society and kingdom. I gathered the forms I needed (event report, authorization, injury reports) and printed them out for my marshals kit. I also got a couple of marshals gauges and tape measure in the kit for inspections. I finished out my marshal's kit to include marshal's staves and hand protectors to support the single sword tournament and 'armed' combatants.
As the event got closer, I kept open lines of communication with Sir Conal and Duke Bart regarding the list fixture delivery. I kept Sir Erik up to speed on my status and preparation where appropriate. I came up with a pre-event communication to the fighter community to help them be aware of what was expected and what they should prepare for. A screen shot of this communication is below.
| Screen shot of my post on Facebook. |
On the day before the tournament, I arrived when the site opened to work on the field layout. This was the first job I had to get done as part of my duties. I knew an approximate time for when Duke Barthelemy would arrive with the list fixtures. I had several hours to work with. I also had the pavilion map from Duchess Paraskova, who was handling the pavilion reservations for the field.
I had a bundle survey marker flags (75 or so), a 25' tape measure and a 165' tape reel for layout. The field area at Camp Discovery is next to the shore of Flynn's Creek, a tributary of the nearby Cumberland River. It is a large flat area. The creek is on southern side. There is a significant slope on the eastern side. There is a bridge and more water to the western side and some trees in the northwestern end.
| The blue square is the rough location of the field. Note the bridge on the lower left. |
From talking to previous marshals, I leveraged the end of the bridge as my reference point for the field layout. The overall eric is recommended to be 80' x 80' per the guide. The eric is then divided into 4 equal squares of 40' x 40'. There is a 10' walkway around the perimeter and two rows of pavilions beyond that. (I would end up walking something close to 20 miles in and around that eric over the weekend according to my fitbit.)
Before I got to work Lord Hragnar the Red showed up and offered to assist until the rest of his party arrived. Thankful for the help, we got started. It took us a couple of hours I guess to get things figured out. I used the survey flags to mark points of reference on the field. We first measured off the bridge to set the first corner of the field closest to it. From there we extended out to set the northwest and southeast corners. Then the final corner in the north east from those points. Once the corners were set, Hragnar came up with the magic figures to find the center of the field and we marked it. It seems a squire who's good at his figures is handy and I made a mental note to include that as a requirement for any of my future associates. Once we had the eric corners, we added flags for the walkway and the front row of pavilions as a starter for when Her Grace arrived to take over the pavilion mapping.
Having a good map of the field and a helper for the measuring made it all relatively simple. Using the end of the bridge as a permanent landmark there at Camp Discovery worked well. I think we started set the southwest corner at 45' to the north from that end of the bridge. We checked another 45 feet from that point to make sure we far enough away from the western water hazard. Everything else laid out well from there.
From this point I was waiting for the list fixtures. Sir Erik and 'Guido' delivered the list ministers shade and a shade for the heralds. I them up (since I had the map and knew where they went). I also setup my own shade then went over to setup my tent for the weekend. In the early evening, the kingdom pavilion and the list fixtures arrived. I jumped in and helped get those setup with the assistance of many others that had arrived to the site. Before the sun had completely set, we had the field ready for the start of the tournament the next day.
The next morning, I was on the field about 7:15. Inspections started about 7:30 on the schedule. Earl Benen arrived to assist me. I also had other volunteers around that would help me at different times. I had determined that for my tour of duty at MiC for the event, I would adhere to the following guidelines for all inspections. Authorization card or paperwork would come first. This was the fighter's ticket to get in the show. Second would be a solid kit inspection. Once this was done, the fighter would be sent to the list table to turn in their list tree shield for the tournaments. Overall, this worked well. My first lesson here was that I should have deputized someone to take this responsibility. While I was able to be fully involved at 7:30, as we got closer to the first tournament I was getting pulled away from it. A delegate was necessary. While I had plenty of volunteers and inspections got done, delegating that responsibility and setting guidance for my expectations would have been more efficient use of my time. Afterward, I also think that we may have had some fighter's bypass the process entirely. We should have established some tracking methods for inspections just like we do for wars.
The next thing up was opening remarks and the first tournament, the Armatura hosted by the Legio Ursi. It was set to start at 8:45 by the schedule. We got off to a late start at 8:55. It may not seem like much, but it is an exponential problem that can get out of control if not managed. I made up some time by shortening the time limit for the tournament from 45 minutes allotted to 35 minutes. The Armatura was staffed well and ran without much direct involvement on my part.
My first lesson on the day happened about halfway through the course of the Armatura. I had a marshal get caught up in the action and take a hit during an engagement. This type of safety failure is rare, but can happen in a contact sport such as ours. As I became aware of what happened, I focused on the injury in the moment and did not dig into the circumstances that caused it. As MiC, I need to follow the threads that caused a problem and get answers. I needed to change gears after the injury was managed and seek to reconstruct at picture of how it happened. Not only for my knowledge but for any corrective actions or future reporting that may arise.
The Armatura completed ~9:30am. I was back on schedule. The Single Sword tournament, sponsored by the Order of the Blade, was scheduled to start at 9:45. I had several marshal volunteers helping run the 4 erics for the tournament and coverage was good. One of the neat time savers built into the Single Sword tournament is that double-kills are lethal to both fighters. In a normal tournament, a double-kill would be refought. No so in this tournament. Why is this a time saver? Well, when fighting single sword there are a lot of double kills. So, the pool of participants diminishes rapidly as it progresses. The tournament finished in about an hour (10:45). This really put me ahead of things.
The next tournament was scheduled for 11:30am. I discussed things with list mistress, Mistress Caristiona. From that, we agreed to an 11:00 start for the Order of Chalice Tournament. We had gained 30 minutes in our timetable and would be firmly in the green on time for the rest of the day.
The Chalice tournament wrapped up around 12:30. We took a short break then started the Sable Swords William Marshal tournament at 1:00pm instead of 1:30. And the Order of Rose Great Weapons Tournament at 2:00pm instead of 2:45. The Great Weapons tournament finished at 2:45.
I had no marshal shortages for the Chalice. I did have to find a couple of marshals to help with the Great Weapons tournament.
The time savings gained through the day got us into the Champions procession and Tournament starting at about 3:30pm, almost an hour ahead of schedule.
At this point in the day, I stopped tracking time. The time management portion of my job was done.
Throughout, close work with the list table, heralds and keeping Their Majesties in the loop done. No changes were presented to any of the default formats for the tournaments. Everything ran well and was completed with time to spare. For this, I have received some great feedback on a job well done.
I want not forget to thank all of those that helped me marshal the eric throughout the day. There were many. I wanted to name you all but, I know I'll for get some folks. So, know that I saw you and I am grateful for the honor of services to provided to our Kingdom of Meridies.
The day after the tournaments was devoted to tear down and pack out. The site was clean and pristine at the time I left at around 11am or so on Sunday.
| A marshal's badge. |
But, dear readers, that was not my only job. There are other areas where I feel I dropped the ball. Other that the lesson earlier references involving a marshal's safety and the need for delegating the inspections I also feel that my stewardship of the fighting body was less that warranted.
There were some issues during the day, while not overly big on the surface that desire more follow through on my part. I am not a heavy-handed administrator when it comes to fighter management. My perspective has mostly been one of monitoring safety of the combatants and allowing the fighter's collective sense of honor guide the fights (self-policing) in a tournament. I now believe that I need to embellish this philosophy and add a bit of solidity to lines that a fighter's honor may not be enough to curb.
The concepts of calibration can be fluid, but there is an agreed upon standard in the community. When questions the proper response should be for a person to try to do better. Repeated offences are habitual, not one-off problems. If a fighter fails respond to correction, the MIC or any marshal witnessing the occurrence needs to be there to offer the input and in the most egregious cases, a solution. There were cases during the day where I could have stepped in to this role of authority but did not. In the after event talk I am seeing, I see the shortcoming. I will be working on this aspect of my skillset.
There were two cases of fighter injury where I, once again, got caught up in the moment of dealing with the injured and failed to seek answers to how it happened. As MiC, this is part of the job that I did not provide enough attention to. I did not do enough in this regard. I recognize it and will do better should I be in the same situation again.
Regardless of the problems I have identified in my performance as marshal-in-charge for the 2026 Meridian Grand Tournament, the day was a success. The event was held. Our populace enjoyed themselves and everyone appears satisfied with the result.
My takeaways are as follows:
- Delegation - I should have identified and delegated responsibility for inspections before the event. There are other things I could also have delegated, but I need to think on it some more.
- Inspections - We needed a better way to track who's been inspected and ensure that everyone is following the same process.
- Marshal Safety - In hindsight, I should have called a general hold and gave all the fighter's a moment to pause and something to consider when a marshal was injured. I did not. The opportunity was correction was missed. There can be no exceptions for this happenstance and it deserved a response.
- Fighter injuries - I realize you cannot force someone to report an injury. It falls to the injured party to report. I did not do enough though to encourage the reporting and I did not do enough to gather the details of the occurrences I am aware of.
- Questions of honor on the field - I am reading commentary after the event about different fighters. I am seeing complaints on conduct. Some I was aware of and some I was not. There is room for me to be more active in a role of mediator and enforcement of rule compliance in the regard to the conventions of combat that the SCA has established. My self-assessment is that I am too passive. I need to find some balance between being a good administrator of the activity and a good constable for those that are unable to adhere to the standards. The fighting community is an unpredictable thing in how it will act overall from one day to the next. But, the standards are there for how we conduct ourselves in armor on the field. I need to become a better trustee of the activity.
The commentary here is a combination of things. It is a self-assessment. It is lessons learned. It is a documentation of what I experienced for those that follow me in this role the next time around. I hope those of you that read this far got something from it of use. I see successes and shortcomings in my performance as marshal-in-charge. I hope to learn from it.
Well met friends. Safe journey to thee!